The biggest part of a candidates experience takes place before even making contact with them. Oftentimes, this process begins the moment they find a job post from your company. Ensuring that this process is smooth for job seekers sets the tone for how they approach...
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Whenever you get a new job, it can be easy to get lost in the new paperwork thrown your way. With agreements, offer sheets, company statements, etc., it can be easy to get lost in the madness. One of the most important forms that is filled out on the employee side is the W-9 form.
The W-9 form is an official IRS tax form that you fill out to verify your name, address and tax verification information for the income you receive. The information taken from the W-9 directly relates to how you receive your 1099 tax form which becomes important when it comes to tax-filing season. With it comes the TIN, or, your Tax Identification Number.
As an HR professional or new employee, here are some best practices to follow:
Filling out the form entirely
If it isn’t obvious already, filling out the entirety of the form is critical. Making certain that your name, address and social security number are present and accurate are key in making sure that your identity is verifiable. There are two main purposes for the form being completed. One of them being to confirm your identity, the other to make sure vendors are held accountable. This makes it so that vendors that aren’t reporting income, will get caught by the IRS.
Filling it out in a timely fashion
The IRS requires that you obtain a W-9 form from a vendor by the time you file your tax returns, but its better to get them before you make the payment to the vendor. So typically, this is done at the very beginning of a hiring or contracting process.
This is one of the onboarding forms that often gets lost in the mix. With different tax systems in companies, there can be some small different procedures. However, most of the time there is a lot of paperwork involved to legitimize the process.
Keep track of all different forms
Often if you are a contract worker or are on the flip-side and hire a lot of contract workers – you should take note of how many different forms are being processed. Whether its a W-9 or a 1099, they are essential for tax purposes.
If you are a contract worker and have worked many different contract jobs, you have to keep your forms in one place. Keeping track of them throughout the year makes it easier to find when it comes time to file your taxes. On the other hand, employers or HR professionals should keep their 1099s ready for when January comes around.
Under the W-9 forms, the companies will not withhold any taxes for you. You are the one that has to be responsible when it comes to ensuring the right amount of taxes are paid. So get your W-9 forms in order and organized ahead of time, and save yourself the hassle later!
Orientation and onboarding are often used interchangeably by many people – even some within human resources (HR). However, the two concepts are distinct from each other, but both are extremely valuable when it comes to retaining your newest hire. Let’s take a closer look at how onboarding and orientation have a huge impact on employee engagement.
Click Boarding, a SaaS provider delivering an easier new hire onboarding solution, and The Applicant Manager (TAM), a cloud-based recruiting software solution, today announced a partnership that will make it easier for HR to manage recruiting and onboarding. By delivering ‘easy’, it greatly increases the likelihood that new hires will be just as excited on their first week on the job, as they were getting that first phone call from the recruiter.
“The Applicant Manager and Click Boarding partnership makes perfect sense as we both build customer-centric solutions that focus first and foremost on simplicity to deliver better experiences,” says Christine Marino, Chief Revenue Officer, Click Boarding. “Now HR can recruit and onboard candidates with the greatest of ease, while candidates remain excited about the company they’ve joined.” read more…
This is part five of our five-part series about effective recruiting in a candidate driven market.
By: Edna Nakamoto and Jessica Barrett
This week wraps up our five-part series on recruiting in a candidate driven market. We’ve covered strategic planning and determining need, and internal and external recruiting. In our previous installment, we looked at external assessment tools. As promised, today we’ll be talking about the final step in the recruiting process: Making the Final Selection.
Making the Final Selection
There is one key thing that that should happen even before the prescreening process begins, and that is for you to remember that you are the expert on market conditions. It is your job to educate your hiring managers on what is going on within the landscape of a candidate-driven marketplace. Don’t expect them to already be aware of that, especially those managers who rarely do any hiring. This will make the expectations going in to the interview process clear, and the process that much smoother. read more…
It may appear that your new employee has made the final decision to join your organization the moment they accept your offer, when in reality, the majority of the time, an employee is still making that decision up to six months after they’ve begun working for your company.
This study, sponsored by The Society for Human Resources Management Foundation (SHRM Foundation), found that half of all hourly workers leave within 120 days, citing issues with onboarding and training as one of their largest reasons for job dissatisfaction. Replacing employees is not only time consuming, it’s costly, and causes lost productivity. Additionally, high turnover can do long-term damage to company morale.
Companies seeking to be an employer of choice recognize the value in creating an engaging company culture. A large part of that engagement is a high-quality onboarding process. Onboarding is no longer doing paperwork for a few hours on a Monday morning. Employers of choice understand that onboarding is an ongoing part of an effective recruitment and retention strategy. For true engagement, employees both new and seasoned, need to be a part of the Plan. They need to feel like they understand organizational goals, how sales affects the overall success, and how their role contributes to the organization’s success.